Job Description

PRIMARY RESPONSIBILITIES:

Receive bid packages, scopes of work, and technical specifications, from engineering, operations, and maintenance.  Review for completeness, accuracy, and suitability for issuing formal inquiries, solicitations and bid packages.

Prepare formal inquiries, purchasing correspondence, and assemble bid packages on requisition materials, services, and equipment.  Assure that proper reviews and approvals in accordance with company delegation of authority (DOA) have been accomplished.

Coordinate supplier evaluations and negotiation team meetings.  Prepare memoranda documenting and recording the results of such meetings.  Follow through on action items.

Perform cost and price analysis to assure company receives highest value for funds expended.  Develop negotiation targets.  Prepare cost justification memoranda and cost reduction/savings reports.

Analyze and evaluate risk issues.  Determine best form of insurance and indemnity provisions that would be appropriate and assures that the company’s best interests are protected at all times.

In conjunction with the legal department and in accordance with good business practices, determine the type of contract that would be appropriate for the various services and materials requirements that are assigned to the incumbent.

Analyze material procurement histories and assimilate data which can be used to negotiate blanket pricing agreements.

Prepare contract form, provisions, and terms and conditions.  Assure that contractors are properly evaluated and qualified to perform the job under consideration.  Assure that contractors are properly insured in accordance with company requirements, that proper insurance documents are on file, and that the contractors/vendors have the appropriate safety record and orientation regarding on-site work rules and regulations.

Participate as a team member actively pursuing and implementing cost reduction ideas and opportunities.

Demonstrate the highest level of integrity and honesty in dealing with both inside and outside contacts.

Handle an estimated annual expenditure of $20 to 25 million.

Perform duties in a manner that protects personal safety as well as the safety of all personnel on site. Whenever appropriate, promptly report Safety, Health or Environmental incidents or issues to    management so the situation can be corrected.  Attend Monthly Safety Meetings to help prevent off site and job accidents.

MINIMUM QUALIFICATIONS:

BA/BS Degree in Business or Engineering from an accredited University

Two years of relevant purchasing experience in the refining, oil industry, chemical industry, or a related engineering and construction company preferred. Strongest candidates will possess experience in dealing with labor, construction, engineering, and fabrication contractors, and will have experience in the purchase of coded vessels, rotating equipment, mechanical equipment, electrical, and instrumentation.

Demonstrated communications skills, both written and oral.  Excellent interpersonal skills. Post graduate seminar training in contract law, the principles of purchasing management, and cost and price analysis and negotiation technique would be definite factors in the candidate’s selection.