Job Description

You see the trees and the forest

What some may consider a small oversight can cause a major work problem. Thats why we need a keen observer like you who notes the out-of-place crack before it spreads into a disastrous gap. You have a meticulous work ethic, founded on attention to every element of a situation. We hold your skills in high esteem and cant wait to hear from you.

Sr. Executive Assistant

We are looking for a team-oriented, highly organized, and proactive problem solver to provide a full range of administrative support to the Chief Human Resources Officer (CHRO) and members of the HR Leadership Team. The ideal candidate will have sound organizational skills and a growth mindset along with a track record of building interpersonal relationships with employees at all levels of the organization while upholding a high level of confidentiality. The position will report directly to the CHRO but work collaboratively with other senior leaders and executive assistants.

This role is responsible for a broad variety of tasks in support of the Chief Human Resources Officer & her team, some of which include:

* Manage an extremely active calendar of global appointment. This includes planning, coordinating, and ensuring the CHROs schedule is followed and respected.
* Provide gatekeeper and gateway role, creating win-win situations for direct access to the Leader's time and office.
* Research, prioritize, and follow up on incoming issues and concerns addressed to the CHRO including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
* Provide a bridge for smooth communication between the CHRO and internal departments; demonstrating leadership to maintain credibility, trust and support with Enterprise Kimberly-Clark Senior Management.
* Participate as an adjunct member of the Human Resource Global Leadership Team meetings.
* Work closely and effectively with the CHRO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a barometer, having a sense for the issues taking place in the environment and keeping the CHRO updated.
* Provide leadership to build cross-functional and global relationships crucial to the success of the organization.
* Own execution of business projects as assigned by the CHRO, other Global Leaders, or the Chief of Staff.
* Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
* Partner with the Chief of Staff or members of the senior leader team to arrange and schedule meetings & events, including coordinating the agenda, preparing any meeting materials and or presentations, scheduling the conference space/technology required, coordinate all IT resources and catering.
* Complete expense reports; compose and prepare confidential communications; arrange complex and detailed domestic and international travel plans, itineraries, and agendas and compile documents for travel-related meetings.
* Work with other Enterprise Sr. Executive Assistants sharing best practices and coordinating calendars.
* Support and sometimes lead on-boarding activities for Executive new hires.

We need people who perform well when every moment counts

The heroes of a situation are the ones who can meet high pressure with high focus, high determination, and high productivity. If thats you, youre in high demand in our inclusive organization where our valued, diverse staff broadens our ability to find smart solutions.

Qualifications:

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
* Excellent interpersonal skills and the ability to build relationships with cross-cultural stakeholders, including Staff and external partners.
* Expert level written and verbal communication skills.
* Demonstrated ability to effectively influence across all levels of the organization.
* Demonstrated proactive approaches to problem-solving with sound decision-making capability.
* Highly resourceful team-player, with the ability to also be extremely effective independently.
* Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
* Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
* Forward looking thinker, who actively seeks opportunities and proposes solutions.
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Education and Experience Requirements:

* Bachelor's degree preferred.
* 8 to 10 years of experience supporting SVP and/or C-Level Executives.
* Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point).
* SAP and Workday experience a plus.
* Experience working with diverse audiences and/or global experience a plus.
* Web based (Concur) travel and expense reporting system knowledge a plus.

We invite you to participate in our collaborative organization

Were a dynamic, interactive organization looking for people with ideas to share. Here, not a single mind or idea is unimportant, because the truth is that we cannot do without a single one of them, and we dont know where our best ideas will come from. The diversity of our workforce brings fresh perspectives that make brainstorming all the more stimulating. Equal opportunities are waiting for all in our welcoming and respectful workplace.