Job Description

Job Purpose: Serves in the Corporate Secretary Office of Avnet, Inc. (NYSE: AVT) managing actions of numerous subsidiaries in different countries, corporate governance matters, and SEC reporting requirements. Acts as a liaison between the Corporate Secretary Office and other departments.

Duties and Responsibilities:

* Manages corporate governance and subsidiary management function in the Americas region, including preparing and filing entity formations, dissolutions, resolutions, annual reports, appointments, powers of attorney, and other filings. Coordinates filings with outside counsel in the Americas region. Assists global members of the company with management of foreign subsidiaries.
* Manages and updates the global subsidiary management database (ICSA Blueprint OneWorld) and prepares database reports.
* Coordinates and prepares materials for board of directors meetings, including agendas, resolutions, form of minutes, and other documentation as requested. Coordinates and prepares materials for annual shareholder meetings, including agenda, scripts, ballots, documentation for engagement of inspector of elections. Assists with all aspects of board of directors and shareholder meetings, including document review and meeting logistics. Coordinates and assembles meeting material books and uploads onto the board of directors online portal (Diligent Boards).
* Manages and updates the directors online portal (Diligent Boards). Coordinates to maintain accurate and current officer, director, and corporate governance information on the companys website.
* Prepares and maintains director and officer agreements, questionnaires (including D&O Questionnaires), forms and information charts. Assists with officer and director onboarding and offboarding.
* Assists with the compliance of corporate policies, including insider trading policy and pre-clearance approvals, and maintains appropriate records.
* Assists with M&A by preparing due diligence and closing materials. Assists with the integration of newly acquired entities, and prepares related corporate files.
* Prepares calendars for board and shareholder meetings and compliance with SEC and Nasdaq reporting obligations, including Form 8-Ks, proxy statements, registration statements and annual and quarterly reports, to ensure timely completion. Assists in preparing SEC and Nasdaq related documents and filings as requested. Manages and populates the Section 16 online filing system (Computershare). Prepares and files Forms 3, 4 and 5 via Computershare, maintains SEC filing codes, and assists new officers and directors with obtaining Section 16 filing codes.
* Assists the companys and subsidiaries accounting firms by providing documentation and reports relating to audits, due diligence requests and SEC filings.
* Stays current on new regulatory requirements and corporate best practices. Assists in researching SEC law, Nasdaq rules, and New York state corporate law.
* Provides information to and coordinates with other departments, including Tax, Finance, and HR.

Knowledge and Skills:

* High level of expertise in Corporate Secretary functions, including corporate governance, subsidiary management, and SEC reporting.
* Proven ability to prioritize and organize work and to respond to emails and requests in a timely mannerrequires effective multi-tasking.
* Strong teamwork and interpersonal skills.
* Proven ability to work within deadlines
* Proven ability to produce accurate work product. Strong attention to details.
* Strong and effective verbal and written communication skills with colleagues in the corporate office and across the world.
* Strong ability to effectively utilize Microsoft Office suite of tools (Word, Excel, PowerPoint, Visio, Project, Access, SharePoint, etc.). Required: Intermediate/Advanced skills in Word.
* Demonstrated understanding of handling confidential or sensitive matters.
* Demonstrated ability to handle a wide variety of corporate matters
* Good understanding of the processes and procedures related to corporate governance and entity structure and maintenance.
* Ability to manage duties and additional projects assigned within specified timeframes with little to no supervision.

Work Experience:

* Typically requires a minimum of eight years of related experience.

Education and Certification(s):

* High School Diploma or equivalent

Distinguishing Characteristics:

* A minimum of 5 years of experience as a corporate governance paralegal or similar function in a corporate legal department or law firm. Preferred experience working with publicly traded company.
* Bachelors degree or Paralegal degree/certificate or equivalent. Combination of formal education.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills.

Avnet is an Equal Opportunity Employer committed to providing equal opportunities to all employees and applicants for employment without regard to race, color, religion, ancestry, national origin, sex (including pregnancy), age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other characteristic protected by law. This policy of non-discrimination also applies to religious dress and grooming practices. Avnet will accommodate employee religious dress standards and grooming practices that do not result in undue hardship for the Company. If you are interested in applying for employment with Avnet and need special assistance or an accommodation to apply for a posted position contact our Human Resources Service Center at (888) 994-7669.