Job Description

Job Description
Job Summary :
Responsible for: invoice processing for complex contracts, unvouchered liabilities, work order administration / analysis, and administrative support activities to field employees; this position will also participate in process improvement / LEAN initiatives and training.
*Essential Job Functions & Tasks :

1) Process complex vendor invoices for management approval for contract labor and services. Perform invoice audit review per the contract's financial Terms and Conditions for labor and equipment billing rates, subcontractors, materials, Per Diem, escalation, overheads, etc. Interpret and understand complex contractual language and financial Terms and Conditions to apply to vendor invoices and contract reviews; dispute vendor invoices for contractual compliance and interpretation.

2) Identify and submit unvouchered liabilities in accordance with Accounting policies and SOX requirements; ensure all policies and processes for accruing unvouchered liabilities are in alignment with the AEP Transmission guidelines. Assist in developing efficiencies to record unvouchered liabilities for uninvoiced vendor services performed. Assist in continuous improvement and monitoring of financial controls to limit missed accruals and duplication of unvouchered liability accruals.

3) Perform work order administration activities, including set up, in-service reporting, and closing; ensure that asset retirements are properly identified for timely processing; resolve errors with Accounting, AEP Transmission Project Management, and AEP Transmission Field Services.

4) Provide assistance to ensure that the proper financial controls are in place for accurate project / work order reporting for Operating Companies, Transcos, and Joint Ventures for subsequent financial transactions (e.g. GLBUs, Accounts, AFUDC, Depreciation, Original Cost Asset Retirements, etc.).

5) Provide business and administrative support for: contract requisitions, bid packages, governance, and contract spend analyses; and creation of templates for business processes and tracking.

6) Provide support and coordination in the preparation, reporting, and analyses of monthly O&M and capital budgets.

7) Participate in process improvement initiatives related to financial and operational processes; participate in LEAN initiatives to reduce expenses or increase revenue for AEP Transmission; Assist with cost and process benchmarking studies both internal and external to AEP to ensure operational excellence. Provide data analytics as required to help manage the business.

8) Assist with training initiatives of employees and contractors related to financial and operational processes and related IT applications (e.g., Maximo, IPS, EcoSys).

9) Assist AEP Audit Services with vendor and operational audits to ensure compliance with the contract's financial Terms and Conditions and AEP's policies and guidelines.

10) Participate in special studies or projects as may be assigned.

Minimum Requirements Basic Qualifications :

Fincl Ctrls Bus Analyst Assc:
Education requirements are listed below:

* Associate or Bachelor's degree in Business, Finance, Accounting, Contract Administration, or related field of study

Work Experience requirement listed below:

0 years' of experience for candidates with a Bachelor's degree; minimum of two years' of experience for candidates with an Associate's degree in one of the following areas, accounting, finance, contract administration, budgeting, benchmarking or auditing.

Fincl Ctrls Bus Analyst:

Education requirements are listed below:

* Associate or Bachelor's degree in Business, Finance, Accounting, Contract Administration, or related field of study

Work Experience requirement listed below:

Minimum of 2 years of experience for candidates with a Bachelors degree; minimum of four years of experience with an Associates degree.

Experience in one or more of the following areas, accounting, finance, contract administration, budgeting, benchmarking or auditing.

OTHER REQUIREMENTS:

Physical demand level is Sedentary

Experience with Microsoft Office, PeopleSoft Financials, Business Objects, and Ventyx Asset Suite is a plus; Qualified professional with demonstrated teamwork capabilities working in a fast-paced environment; Strong commercial, analytical, oral / written communication, and presentation skills are required; Ability to successfully work with a diverse set of internal and external partners and all levels of the organization; Core competencies include: adaptability / flexibility, teamwork / collaboration, communication, and planning / organizing. Annual invoice volume: 70,000 invoices for $2.2 Billion; Unvouchered Liabilities for $3.3 Billion; Annual O&M and Capital Budget for $250 Million. Less than 20% Travel Required