Job Description

Job Description

Description
YOU ARE REQUIRED TO SUBMIT A RESUME WITH YOUR APPLICATION!

Administrative Staffing Coordinator- AdventHealth Heart of Florida

Location Address:

Top Reasons to work at AdventHealth Heart of Florida

* A historic community with a hometown family feel; voted friendliest small town in FL
* Surrounded by golf courses, beautiful lakes, and outdoor adventures
* The facility is just 20 minutes away from LEGOLAND Florida
* Faith-based work environment
* Great benefits

Work Hours/Shift: Monday - Friday 8am - 4:30pm

You Will Be Responsible For:

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:

Demonstrates, through behavior, AdventHealth Orlandos service standards.

Provides staffing support to Nursing Administrators, Nurse Managers, department call personnel, ANM/Charge RN, and nursing staff by keeping the staffing sheets and computerized staffing program updated to reflect staffing changes in a timely manner. Prints shift staffing sheets as assigned and faxes to the nursing units.

Maintains communication with the nursing units for changes in census, acuity and employee availability. Performs equitable distribution of available nursing staff, with the oversight of the Nursing Supervisor. Contacts non-working staff and/or agency for unit/department needs and tracks response.

Answers phones in a courteous, diplomatic and sensitive manner and provides timely support for telephone inquiries as monitored by Nursing Supervisors. Communication with staffing secretaries is perceived by customers as being helpful and cooperative.

Maintains accurate employee/agency data and scheduling/staffing information in the computerized staffing program on a timely basis. Performs collection and tracking of staffing data as assigned (i.e. sitter tracking).

Provides daily Clairvia audits for assignments; assists in balancing schedules and audits attendance and manages make up shifts for all Nursing Units.

Participates in agency badge preparation. Verifies agency personnel competency worksheet prior to assignment. Completes agency voucher after completed performance evaluation forms are received from agency personnel. Performs on-shift time and attendance adjustments as needed to complete agency voucher.

Maintains office area and equipment in an orderly fashion so all staff members can function efficiently. Files and maintains records of department specific schedules or agency personnel, whichever is appropriate. Manages office functions, orders material/supplies, clerical.

Maintains a professional office demeanor, sensitive to the impressions left on all others. Willingly and consistently contributes to the team efforts of the department and customers.

Participates in practice changes as a result of performance improvement activities. Accurately documents and monitors activities as needed. Supports quality standards and initiatives set by the department. Refuses to participate in unethical procedures.

Owner of The Daisy Award; data collection and organization of nominees and coordination of awards event.

Serves as an expert resource and payroll training for new hires; provides on-going support for Manager of Nursing Operations and Nursing Supervisors. Manages Central Staffing Resource schedule and assists Nurse Managers and Nursing Supervisors with staffing challenges.

Coordinates and schedules meetings, special events; prepares necessary materials for these functions neatly and efficiently; orders printing with the AH Print Shop in a timely manner to ensure prompt delivery. Creates annual calendar and prepares Employee Attendance Tracking Calendars. Arranges for meeting spaces, vendors, in a timely manner.

Accurately records and transcribes minutes of departmental meetings or other meetings.

Drafts and prepares special reports/analyses using Excel for assigned projects.

Qualifications
KNOWLEDGE AND SKILLS REQUIRED:

Computer knowledge and skills

Personal qualities such as kindness, compassion, understanding, integrity, respect, sense of humor, discretion and confidentiality

Read, write, and speak English

Proficiency in Microsoft Office Suite

Ability to prioritize work and handle multiple tasks to meet organizational deadlines

Detail-oriented, with excellent organizational skills

Excellent written and oral communication skills

Ability to apply creative solutions to complex problems

Professional and friendly attitude

Ability to work in a busy environment and adjust to interruptions

Ability to develop org charts and graphs

KNOWLEDGE AND SKILLS PREFERRED:

Knowledge of One Staff, or other staffing program, Excel SpreadsheetsGood organizational skills

Superb customer service experience

Bilingual

FirstLook, SunPort, EOS, NetLearning, SharePoint

EDUCATION AND EXPERIENCE REQUIRED:

N/A

EDUCATION AND EXPERIENCE PREFERRED:

High School Graduate or equivalency diploma

Associate degree in business, management, or hospitality

LICENSURE, CERTIFICATION OR REGISTRATION REQUIRED:

N/A

LICENSURE, CERTIFICATION OR REGISTRATION PREFERRED:

N/A

SUPERVISORY RESPONSIBILITIES

N/A

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.