Job Description

Job Description
The Senior Benefits Accountant will be responsible for the proper accounting of all employee benefits with a focus on balance sheet reconciliations and expense variance analysis. In this challenging role, the Senior Benefits Accountant will work with the manager and other team members to organize, reconcile and streamline all benefits accounts and recommend any process improvements. Non-union benefits account for 60% of ABMs employee population and Union benefits account for the remaining 40%. The union segment requires a different reconciliation approach due to the numerous union contracts that ABM is involved with on a yearly basis. A successful candidate will have human resources knowledge as a backbone to the accounting activities that are tied to payroll, health and welfare benefits, PTO benefits, retirement benefits, and other fringe benefits that are required to meet certain business operations. Part of your job could include audit preparations, assist with tax compliance issues and regulatory documents, and the ability to build and maintain relationships with Human Resources, Legal, Union Contacts, and Labor managers at ABM.

Essential Duties:

50% Accounting

* Multi-state union accounting of benefits, PTO, and other fringe benefits for contract compliance
* Perform general ledger account reconciliations with a focus on employee benefit accounts
* Review and approve monthly journal entries
* Help manage and drive the monthly accounting close process to ensure all deadlines are met
* Utilize excel heavily through advanced formulas to manipulate large quantities of data and streamline benefit calculations
* Calculate employee PTO benefits per union contracts (manual excel files)
* Research and communicate benefit discrepancies with the HR-benefits & billing departments, employee(s), FP&A partners, branch managers and other internal customers
* Review and resolve benefit accruals & payment discrepancies internally
* Maintain and balance accounts by verifying, allocating, posting, reconciling transactions; resolve discrepancies
* Manage accounting adjustments in conjunction to new union rates and benefits due new contracts.
* Reconcile monthly accruals versus payments
* Monthly reporting on benefits enrollment versus enrollment on contracts and provide statistical analysis of financial gains or losses and report any foreseeable issues to management team.
* Research month to month balance sheet and profit and loss account variances
* Resolve any accounting discrepancies that arise from the payment of benefits to union employees.
* Annual Year-End Multi-Employer reporting to our SEC team
* Help supervise and train benefit accountants
* Special projects and other duties as assigned

50% HR & Payroll

* Maintains knowledge and understanding of laws and regulations related to EEO, affirmative action, collective bargaining agreements, unions, labor relations, and human resources.
* Assists with preparation of plans, policies, documents, and reports including EEO-1, affirmative action plans, organizational charts, labor agreements, and employee handbooks.
* Comply with HIPAA Rules and Regulations
* Assists with preparation of documents and records required for contract negotiations, meetings, and negotiations with employee and labor organizations.
* Document, track, and report benefit enrollments, declinations, and contract end dates to ensure proper deductions from the employee paycheck.
* Managing all accounting adjustments in conjunction with new union rates and benefits due to new contracts.
* Ensure contracts are inputted correctly into our benefits system.
* Provide PTO reporting to local managers for annual payouts or termination payouts.
* Communicate with local HR, Payroll, and Operations to resolve issues with the processing of union payments.

Minimum Requirements

* BS or BA degree in Accounting, Finance, MIS, or Economics
* General ledger accounting experience in public accounting or industry accounting required (4+ years)
* Must have advanced MS Excel skills (Pivot tables, vlookup, and sumif formulas)
* Knowledge and application of advanced mathematical concepts to solve problems and prepare data for analysis
* 1- 2 years of payroll or benefit accounting experience preferred
* Understanding of payroll processing requirements is a plus
* Demonstrated organization and high level of analytical and quantitative skills
* Commitment to teamwork through relationship-building, reliability, and collaboration
* Good communication skills and able to work with different management levels
* Must be detail-oriented and have strong analytical and communications skills
* Possess a positive attitude with a strong desire to learn
* Ability to work on multiple projects concurrently and within deadlines in a fast-paced environment
* Ability to thrive in both structured and project-oriented work environments
* Self-starter with motivation and discipline to complete work on time with limited oversight