Job Description

Job Description:

Are you the kind of person who:

* Loves to organize and is obsessed with detail
* Has Jedi like prioritization skills

* Works independently and takes initiative

* Has excellent writing and communication skills

* A can-do positive attitude

* Technologically savvy

* Would describe themselves as unflappable

* Is a self-starter and owns the job in hand

* Knows what your manager needs before they do

* Can handle even the trickiest of stakeholder and is exceptionally tactful

* Embraces an all hands on deck attitude when things get busy

* Uses superior judgment and discretion when it comes to confidentiality

* Can manage multiple projects simultaneously and not drop the ball

Were looking for an experienced executive assistant to support our SVP of Communications and our growing communication team. Your primary role will be to help things run as smoothly as possible while also making sure your boss is fully briefed for whatever is happening next on her calendar. You need to be someone who thinks for themselves and doesnt wait to be asked. You are a strategic thinker who can manage an executives requirements with tact and ease.

In essence, you need to know what makes an excellent executive assistant and put that into practice at all times.

The role will be based in New York but this is a global company and our executives travel a lot. We also have team members in London and Hong Kong. So while your working hours will be US-based, you will need to be flexible and available across time zones.

The job will include all the usual executive assistant activities, including:

* Managing the calendar and inbox, maximizing her time.
* Ensuring that proper preparation and materials are available for each day's meetings and events.

* Arranging tech support including for corporate all-hands meetings..

* Maintaining confidential files, including competitive and strategic planning information.

* Screening incoming telephone, mail and email.

* Reviewing and prioritizing incoming correspondence and drafting or sending responses as necessary.

* Preparing and filing travel expenses.

* Managing relationships with vendors, tracking expenses and ensuring departmental bills are being paid

You will also be expected to support the communication team: coordinating team meetings, tracking deliverables and planning events. You will also provide diary and travel support to the incoming Head of Employee Communications as needed.

Youll need:

* Five or more years experience as an administrative assistant, supporting senior management and at least two years working at an executive level
* Knowledgeable about how large corporations work

* Excellent writing skills

* Expert at using the typical office software including documents, slides and spreadsheets.

* Ideally, youll be an experienced user of Google Suite and experience with Slack would be a bonus.

Dow Jones , Making Careers Newsworthy

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets .

Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, please reach out to us at TalentResourceTeam@dowjones.com. Please put Reasonable Accommodation in the subject line.

Business Area: COMMUNICATIONS

Job Category: Office Administration Group

About Us

Since 1882, Dow Jones has been finding new ways to bring information to the worlds top business entities. Beginning as a niche news agency in an obscure Wall Street basement, Dow Jones has grown to be a worldwide news and information powerhouse, with prestigious brands including The Wall Street Journal, Dow Jones Newswires, Factiva, Barrons, MarketWatch and Financial News.

This longevity and success is due to a relentless pursuit of accuracy, depth and innovation, enhanced by the wisdom of past experience and a solid grasp on the future ahead. More than its individual brands, Dow Jones is a modern gateway to intelligence, with innovative technology, advanced data feeds, integrated solutions, expert research, award-winning journalism and customizable apps and delivery systems to bring the information that matters most to customers, when and where they need it, every day.

If you are a current employee at Dow Jones, do not apply here. Please go to the Career section on your Workday homepage and view Find Jobs - Dow Jones. Thank you.

Req ID: 24156