Job Description

DESCRIPTION

Amazon Human Resources mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Human Resources organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Director of HR for Utility Computing, Security, and Apps for Amazon Web Services.

In this role you will have the opportunity to work with a highly collaborative, team-oriented group and will support organizational leaders by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.

Responsibilities Include:
Provide seamless support to the leadership team to support organizational priorities
Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate
Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
Organize and manage meetings, off-sites and team-based events
Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
Track and help drive completion of key deliverables and follow up on outstanding items
Review and copy-edit business documents, communications, and presentations with a high level of accuracy
Support and, at times, manage small to medium projects based on organizational needs and professional development interests
Build relationships and work collaboratively with Executive Assistants throughout the team and across the company

BASIC QUALIFICATIONS

+5 years of experience providing assistance at the executive level
Proficiency with Microsoft Office programs: Outlook, Word, Excel, OneNote, and PowerPoint
Experience with domestic and international travel coordination

PREFERRED QUALIFICATIONS

Strong written, verbal, and interpersonal communication skills
Detail oriented, with exceptional organizational skills
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Takes initiative without being asked and shows a sense of urgency
High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
Values frugality and efficiency, uses resources wisely and creatively
Highly motivated, organized individual who is able to work effectively with minimal supervision
Develops and maintains good working relationships with others; builds trust and rapport; practices and promotes involvement and cooperation
Sets a high bar for self and team; can provide key examples of improving efficiency or daily productivity of direct manager and/or team
Pivots quickly and is able to react with appropriate levels of urgency to situations and events which require timely response or turnaround
Demonstrated creative problem-solving skills
Desire to work with others and take on ambiguous tasks

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.