Job Description

Job Description

Description
Location Address: Altamonte Springs, Florida

Top Reasons To Work At AdventHealth Corporate

* Great benefits
* Immediate Health Insurance Coverage
* Career growth and advancement potential

Work Hours/Shift:

* Full-Time, Monday Friday

You Will Be Responsible For:

ADMINISTRATIVE SUPPORT

Maintains paper and electronic files of all correspondence, documents, reports, and other materials.

Maintains and updates Outlook with current information, including distribution lists

Responsible for the departments daily mail pick-up and distribution, FedEx shipments and certified mail. Tracks all requests electronically to insure accurate delivery/completion.

Maintains department inventory of office supplies and equipment, including purchase orders and check request

APPOINTMENT SCHEDULING

Schedules and maintains directors calendars

Provides necessary logistics for meetings (internal and external) such as agenda, facilities and catering, accommodations and technical equipment

Organizes weekly/monthly conference calls for directors

DOCUMENT PREPARATION AND DISTRIBUTION

Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents

Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling

TRAVEL PLANNING

Makes travel arrangements for assigned directors and coordinates schedule.

Completes expense reports for directors in a timely manner. Ensures expense reports are copied and turned into accounting for processing.

COMMUNICATION

Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions

Communicates with staff, leadership, outside callers and visitors

Clearly represents self and the organization in a professional, courteous manner

Directs incoming communications according to directors schedule and priorities

Qualifications
What You Will Need:

* High school diploma or equivalent
* 2 years minimum experience in a secretarial role.
* Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department
* Basic Computer navigation skills

Job Summary:

The Administrative Assistant provides the support necessary for directors and department staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The administrative assistant enhances directors effectiveness by providing director support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership. Requires a high school diploma or equivalent and two years minimum in a secretarial role.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.