Administrative Assistant - (61014)
Posted on: 29 Mar 2021
Memphis, TN
Job Description
Job Description
The Administrative Assistant will assist the General Manager by providing office support to ensure that the parking operation is in compliance with company record-keeping policies and responsive to the needs
of its customers. Requires a variety of activities to include customer service, filing, data entry, answering telephones, basic bookkeeping, accounts payable, report production, and various
operational tasks daily and during special events or unplanned circumstances.
Essential Functions:
Provide receptionist services, greet and assist visitors, answer phone and direct calls,
produce forms (e.g. refund requests) and issue receipts.
Provide administrative office support in order to ensure effective and efficient operations.
Prepare bank deposits.
Perform revenue and ticket data entry and monthly/HID card parker maintenance and
inventory.
Perform monthly keycard audit.
Activate and deactivate keycards in Parking Access and Revenue Control Systems
(PARCS).
Prepare cash applications for data entry.
Perform base data entry for accounts payable.
Maintain and submit payroll with proper allocation and classification of hours.
Maintain absentee and disciplinary tracking to ensure proper payroll and accounting, and
employee corrective action files.
Maintain employee files.
Monitor and submit invoices for approval in Workflow.
Assist with preparation and coordination of special events.
Prepare daily Operations Report.
Prepare agenda for weekly Operations Meetings.
Prepare, distribute and track monthly safety training bulletins.
Perform other duties and projects as assigned.
Minimum Requirements
Previous experience in customer service preferable.
Previous office clerical and payroll experience a plus.
Very good organizational and multi-tasking abilities expected.
Excellent verbal and written English communication skills required.
Excellent customer service skills required.
Proficiency with Windows, Excel, Word and Outlook required.
Valid Drivers License and good driving record.
Must be able to lift 35 lbs.
Must be able to pass background checks required to obtain and maintain airport security badge
access .
ABM Industries Inc.
New York, New York
ABM (NYSE: ABM) is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909
Our team of more than 140,000 skilled and hardworking people takes care of clients across Aviation, Banking, Life Sciences, Commercial Office Buildings and Real Estate, Education, Food and Beverage, Government, Healthcare, Manufacturing, Nuclear Power, Parking, Retail, Sports, Technology, Warehousing, and more.
We provide a wide variety of services in each industry we serve, from airport shuttle service and wheelchair assistance to food and nutrition to mission-critical solutions in hospitals. In every case, ABM makes every day run smoothly by going the extra mile to deliver the best quality with the highest levels of integrity.
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IndustryFacilities/Maintenance
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No. of Employees140,000
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Website
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Jobs Posted5547
