Job Description

Job Description

Description
Executive Assistant - PHSO | AdventHealth Corporate

Location Address: 101 Southhall Lane, Maitland, FL 32751

Top Reasons to Work at AdventHealth Corporate

* Great benefits
* Immediate Health Insurance Coverage
* Career growth and advancement potential

Work Hours/Shift:

* Full-Time, Monday Friday

You Will Be Responsible For:

* Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
* Maintains and updates Outlook with current information
* Schedules and maintains executives calendars
* Provides necessary logistics for meetings (internal and external) such as agenda, facilities, catering, accommodations and technical equipment
* Organizes weekly/monthly conference calls for executives
* Prepares, edits and distribute reports, agendas, letters, meeting minutes, organizational charts and other documents.
* Ensure all correspondence and documents have a professional appearance and organized in a clear, concise and professional manner with correct grammar, punctuation and spelling.
* Arranges travel for assigned executives and coordinates schedule.
* Completes expense reporting accurately and timely
* Manages difficult and demanding situations timely with tact and calmness while promoting peaceful resolutions
* Communicates with staff, leadership, outside callers and visitors.
* Clearly represents self and the organization in a professional, courteous manner.
* Directs incoming communications according to executives schedule and priorities
* Deals discretely and appropriately with confidential information concerning AdventHealth

Qualifications
What You Will Need:

Education and Experience Required:

* Associate's degree or equivalent education and/or equal experience
* 3 years minimum experience in a secretarial role

Knowledge and Skills Required:

* Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department
* Basic computer navigation skills

Job Summary:

The Executive Assistant provides the support necessary for the executive staff to meet the day-to-day functions of the department. The handling of confidential information is part of daily responsibilities. The executive assistant enhances executives effectiveness by providing executive support; appointment scheduling; document preparation and distribution; travel planning and communication with leadership, outside callers and visitors; and special projects as assigned by leadership.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.