Job Description

Job Summary
At Houston Methodist, the Data Entry Specialist is responsible for abstracting data elements from the medical record, hospital and other database systems; entering clinical and operational data into the departments database systems, making edits as required; assisting with data integrity checks; and generating, copying and distributing reports as directed by management. The Data Entry Specialist will also collect data for grant projects, clinical studies, process/quality improvement projects, registries, inventories and investigator initiated studies as needed. This position will also assist with detecting deficiencies in the medical record or information systems so quality of care and patient safety issues are collected and shared with responsible team members.

PATIENT AGE GROUP(S) AND POPULATION(S) SERVED

Refer to departmental Scope of Service and Provision of Care plans, as applicable, for description of primary age groups and populations served by this job for the respective HM entity.

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

o Provide personalized care and service by consistently demonstrating our I CARE values:

- INTEGRITY: We are honest and ethical in all we say and do.

- COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.

- ACCOUNTABILITY: We hold ourselves accountable for all our actions.

- RESPECT: We treat every individual as a person of worth, dignity, and value.

- EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

o Focuses on patient/customer safety

o Delivers personalized service using HM Service Standards

o Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)

o Intentionally rounds with patients/customers to ensure their needs are being met

o Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

PRIMARY JOB RESPONSIBILITIES

Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 15%

1. Promotes a positive work environment and contributes to a dynamic, team focused work unit that actively helps one another to achieve optimal department results. Collaborates with all members of the patient care team by actively communicating and reporting pertinent patient care information and data in a comprehensive manner. (EF)

SERVICE - 35%

1. Performs data entry of clinical and/or operational information from the electronic medical record, worksheets, or other data collection and reporting tools. Accurately enters all data into applicable databases ensuring timeliness and prevention of backlog. (EF)

2. Performs all associated tasks with data entry including scanning, copying, sorting, proofing, editing, mailing, faxing and general distribution. Initiates contacts with customers, both internal and external, or service providers to follow up and ensure task completion. (EF)

3. Maintains and organizes storage files associated with data management activities and runs data analyses and reports as directed. Ensures coordination of files (electronic and paper) and meets deadline demands for organizational needs and external reporting requirements. (EF)

QUALITY/SAFETY - 35%

1. Supports department with data abstraction for regulatory/accreditation requirements and/or performance/process improvement projects. (EF)

2. Identifies data source and assesses data to determine appropriateness for inclusion in the database. (EF)

3. Reviews and validates accuracy and completeness of abstracted data on an established and agreed upon schedule and prior to submission; adheres to established department internal and external validation process to ensure quality, accuracy, and integrity of data. (EF)

FINANCE - 10%

1. Manages department resources and assignment effectively and efficiently as evidenced by prudent use of office supplies, timely data abstraction, data entry, and data submission. (EF)

2. Adjusts work schedule to accommodate departmental/organizational needs. Appropriately utilizes the time recording system. (EF)

GROWTH/INNOVATION - 5%

1. Identifies and assumes responsibility of own learning needs, consults with healthcare team experts and seeks continuing education opportunities to meet those needs. Ensures own career discussions occur with appropriate management. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION REQUIREMENTS

o High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

EXPERIENCE REQUIREMENTS

o One year of clerical experience including data entry

CERTIFICATIONS, LICENSES AND REGISTRATIONS REQUIRED

o None required

o American Heart Association BLS (Basic Life Support) certification preferred for clinical areas

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

o Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

o Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

o Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

o Basic computer skills as related to database and other software applications relevant to data management

o Detail oriented

SUPPLEMENTAL REQUIREMENTS

Work Attire Yes/No

Uniform No

Scrubs Yes

Business professional Yes

Other (dept approved) No

On-Call* No (for Non-Exempt or Exempt jobs)

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above.

Travel**

May require travel within No

Houston Metropolitan area

May require travel outside No

of Houston Metropolitan area

**Travel specifications may vary by department.

Please note any other special considerations to this job: __________________________

Equal Employment Opportunity
Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor priority referral Protected Veterans requested.

Company Profile
Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 277 principal investigators and has more than 840 ongoing clinical trials.