Job Description

Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant
Provide administrative support to the assigned branch office. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the branch manager.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

* Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
* Create and maintain various office records such as work tickets and accrual work sheets for invoices.
* Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
* Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials.
* Assist with the scheduling of branch manpower.
* Serve as the backup for accruals for the service and inspection departments.
* Track all permits for service jobs, including preparing them for submittal to the appropriate city.
* Acquire city specific information to be entered to perform service and inspections.
* Order and monitor inventory of office supplies and material/equipment for field personnel.
* Process and create purchase orders.
* Perform all AIA billings for the branch.
* Create, update, and distribute various reports including the operations report, manpower report, and backflow report.
* Prepare and send weekly payroll report information.
* Collaborate with the corporate office Safety Department on Tool Box Talks for all field employees - track and collect all needed information to hand over.
* Responsible for CIP and WIP processes.

Qualifications:
To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

High School Diploma or GED.

Minimum 3 year's clerical or administrative experience required.

Experience in the construction industry preferred.

COMPUTER SKILLS

Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel).

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully. The ideal candidate will possess good oral and written communication skills in addition to good organization skills.

* Must think strategically, make sound decisions, and produce accurate and timely results.
* Must build positive working relationships with multiple levels of employees and management.
* Must demonstrate integrity and professionalism.
* Must demonstrate commitment to company values.
* Must possess excellent organizational skills.
* Must follow-up on tasks and assignments in a timely manner.
* Must possess excellent written and verbal communications skills.
* Must prioritize in a fast paced multi-task environment.
* Must have demonstrated ability to perform basic business mathematical functions.
* Must work with minimal supervision.
* Must demonstrate ability to work effectively in a team environment.
* Must comply with all operating policies, procedures, executed Plans, and Programs.

CB1

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.