REGIONAL ADMINISTRATIVE ASSISTANT - (60724)
Posted on: 4 Mar 2021
Milton, FL
Job Description
Job Description
The Regional Admin is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with Education Services client, ABM Staff, answering phones, filing, data entry, ordering supplies, and will perform any additional duties as directed by Management. This position reports directly to the Regional Vice President and provides additional support to the Regional Directors of Operations and Account Managers as needed.
Essential Duties -Administrative Functions:
* Heavy computer usage with an emphasis on email, Word and Excel. Daily detailed data entry responsibilities including completing double checks of others data entry work
* Must have extensive knowledge of Accounts Receivable, Accounts Payable, as well ad Budgets and Financials.
* Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
* Maintains executives appointment schedule by planning and scheduling meetings, conferences,
* Maintains customer confidence and protects operations by keeping information confidential.
* Secures information by completing database backups.
* Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
* Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
Executive Assistant Skills and Qualifications:
* Written and verbal communication skills
* Reporting skills
* Supply management
* Scheduling
* Computer software skills including Microsoft Office
* Organization skills
* Time management skills
* Presentation skills
* Travel logistics
* Must be self-motivated
Minimum Requirements
* High School Diploma or GED required. Associate or bachelors degree in applicable field of study preferred.
* Four (4) or more years of Office Administrative experience.
* Demonstrate an advance level of experience with Microsoft Office software applications, including Outlook, Excel, PowerPoint, Teams, and Word.
* Experience managing multiple calendars
* Experience booking travel
ABM Industries Inc.
New York, New York
ABM (NYSE: ABM) is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909
Our team of more than 140,000 skilled and hardworking people takes care of clients across Aviation, Banking, Life Sciences, Commercial Office Buildings and Real Estate, Education, Food and Beverage, Government, Healthcare, Manufacturing, Nuclear Power, Parking, Retail, Sports, Technology, Warehousing, and more.
We provide a wide variety of services in each industry we serve, from airport shuttle service and wheelchair assistance to food and nutrition to mission-critical solutions in hospitals. In every case, ABM makes every day run smoothly by going the extra mile to deliver the best quality with the highest levels of integrity.
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IndustryFacilities/Maintenance
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No. of Employees140,000
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Website
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Jobs Posted5547
