Job Description

Executive Assistant provides administrative support to Citi Retail Services (CRS) Legal, Associate General Counsel and other reports plus processing a large volume of Marketing Reviews. This position is also be a member of the US Consumer Banking (USCB) Legal Administrative Support Team, which will share its resources with 5 other Legal Segments within USCB as needed. The position will also provide back-up support as needed for other Administrative Assistants.

* Position will be responsible for processing correspondence, managing calendars and appointments, arranging conferences calls, travel arrangements, special projects as well as other administrative tasks.

Responsibilities Include the Following:
* Directly supports Associate General Counsels, C-15 level manager and generally supports an entire legal department
* Manages day to day calendar(s) of Associate General Counsels; arranges meetings and secures meeting rooms
* Arranges conferences, meetings and events as required by the Unit; establishes priorities on behalf of manager or team
* Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
* Assists team members with the documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation and expense reports
* Handles incoming calls; responds to inquiries
* Orders supplies and process invoices through Procure to Pay system
* Process and follow-up on Virtual Requests
* May prepare and review materials and correspondence for meetings
* Maintains and update files/records, produces reports and various correspondence
* Handles sensitive materials; maintain appropriate levels of confidentiality
* Performs other duties and functions as assigned
* Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

* Previous office administration experience preferably within a large and complex Financial services or Legal organization
* Consistently demonstrates clear and concise written and verbal communication skills
* Proficient in Microsoft Office
* Self-motivated, detail oriented and a team player
* Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Citi is an equal opportunity and affirmative action employer.

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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