Administrative Coordinator - (60909)
Posted on: 21 Feb 2021
San Jose, CA
Job Description
Job Description
Position Summary
The Administrative Coordinator has exceptional communication and problem solving skills to handle office/site operations. The Administrative Coordinator will be responsible for some or all of the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned. To succeed as the administrative coordinator, you should be courteous, forward thinking and organized.
Position Responsibilities
Payroll: Act as liaison between Corporate Payroll, Operations and employees to update online payroll platform (Blue Force). Research; and if necessary, submit retroactive & adjustment payment requests and assist in resolving any payroll issues. Review and submit vacation and sick time pay requests in accordance to the CBA and/or CA or local ordinances. Distribute payroll checks to employees. Coordinate complex payroll situations with Corporate Payroll team.
Administrative/Clerical: Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.
Document Control: Set up and maintain client and vendor files, such as invoices, payments, etc.
New Hire Training: Coordinate new hire orientation and training with Recruiter and Office Operations team.
Employee relations: Intake employee complaints and provide information to local HR and Operations team. Assist local HR in scheduling employee visits regarding complaints; coordinate with HR Manager on complex issues and complaints.
Performs other duties as assigned or requested.
Minimum Requirements
A minimum of three (3) years administrative experience is preferred and required.
A team player that is able to collaborate and interact with various levels of staff and management.
Knowledge of MS Office including word, excel, outlook powerpoint.
Good communication skills both written and verbal.
Bilingual spanish and english is preferred and required.
Must be highly organized.
ABM Industries Inc.
New York, New York
ABM (NYSE: ABM) is a leading provider of facility solutions. ABM’s comprehensive capabilities include janitorial, electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes – from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports. ABM Industries Incorporated, which operates through its subsidiaries, was founded in 1909
Our team of more than 140,000 skilled and hardworking people takes care of clients across Aviation, Banking, Life Sciences, Commercial Office Buildings and Real Estate, Education, Food and Beverage, Government, Healthcare, Manufacturing, Nuclear Power, Parking, Retail, Sports, Technology, Warehousing, and more.
We provide a wide variety of services in each industry we serve, from airport shuttle service and wheelchair assistance to food and nutrition to mission-critical solutions in hospitals. In every case, ABM makes every day run smoothly by going the extra mile to deliver the best quality with the highest levels of integrity.
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IndustryFacilities/Maintenance
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No. of Employees140,000
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Website
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Jobs Posted5547
