Job Description

Are you passionate about helping every person in the world to achieve more? Outlook is the collaboration product that hundreds of millions of users count on every day to Connect, Organize, and Get Things Done. Through our rich history of bringing email and calendar together in Outlook we have learned the importance of building products that focus on simplicity, reliability, and creating delightful experiences so everyone can cut through the noise and focus on what matters most to them.

We are looking for a Business Administrator to help our organization operate with optimal efficiency within the Monarch Engineering Team. In your day-to-day job, your primary role will be to support one Distinguished Engineer and one Partner Director of Engineering. In addition, you will support the overall business operations and administration for the Monarch Engineering Team made up of over 200 engineers. Working across geographic boundaries is a critical aspect of the role as Outlook has team members in many locations across the United States, China and India. You will also have the opportunity to work on projects of special interest, such as: hack days, employee onboarding, and more!

The ideal candidate is someone who can thrive in a fast-paced environment, has a strong attention to detail, and can embrace challenges with a growth mindset, is resourceful, embraces collaboration, and has a positive attitude. If you are looking for an opportunity to learn, grow, and make an impact in our globally diverse organization, we want to talk with you!

* Proactively manage theu202FDistinguished Engineer'su202Fand Partner Director's calendaru202Fand Rhythm of Business (ROB)- make decisions on their behalf based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time.u202Fu202F
* Arrange and manage travel and agendas end-to-endu202Fon behalf of the Distinguished Engineeru202Fand Partner Director of Engineering; including internal and externalu202Fitineraryu202Fplans, customer engagement, formulateu202Fagendas, arrangeu202Fpreparatory materials, and complete expense reports.
* Supportu202Fcustomer engagementu202Fscheduling and preparations for Distinguished Engineeru202Fand Partner Director of Engineering,u202Fas well asu202Fpublic speaking engagementsu202Fboth internal and external to Microsoft.u202Fu202F
* Act as a trusted advisor, keepingu202FDistinguished Engineeru202Fand Partner Director of Engineeringu202Finformed of changes to business, operation processes and policies, team morale,u202Fpotential global impacts.u202Fu202Fu202F
* Responsible foru202Fmanagement ofu202Fteamu202Ffinancial accountabilities,u202Fincluding:u202Fheadcount targets,u202Ftimely expense reports, purchase orders,u202Fvendor spend,u202Fbudgetu202Fforecasts,u202Fand overallu202Fbudget.u202F
* Manageu202Forganizational administrationu202Fof:u202Fheadcount,u202Fhiring overviews, space, employee data, team distribution groups and sites, onboarding/offboarding, team meetings, morale events, and offsites.u202F
* Establish strong working relationships with administrators within the organization. Inclusively collaborate to fulfill necessary projects and operational needs for the business and teams.
* Maintain close connection with business partnersu202Fand stakeholdersu202F(especially HR, Finance and Recruiting staff), to ensure compliance, drive efficiencies and monitor team health.u202Fu202F
* Exercise sound judgement,u202Fmaintain integrity, upholdu202Fprofessionalism in communicating and working with highly confidential and sensitive information.u202Fu202F
* Uphold Microsoft's compliance and policies when executing job responsibilities.u202Fu202F
* 2+ years of demonstrated Administrative experienceu202Fsupporting large teams and management of multiple calendars as a delegate.
* Experience as an Administrator in either a technology or product development environment.
* Hasu202Fworked effectively in a global environment and across cultural boundaries.u202FClear demonstrationu202Fofu202Fverbal and written communications skills for a geographically dispersed audience.u202F
* Proven ability to collaborate internally and externally at all organizational levels.u202Fu202F
* Demonstrated competence to anticipate, identify, solve, and follow-through on problems. The ability to act independently to achieve results with a high degree of accuracy, professionalism, and attention to detail.u202Fu202Fu202Fu202F
* Proven personal time management skills and on behalf of a delegate.u202FEffectively and independently,u202Forganize work priorities and resources to complete tasks/projects on or before deliverable dates.u202F
* Proven projectu202Fmanagementu202Fskills;u202Fthe ability tou202Fsuccessfullyu202Fandu202Fcollaborativelyu202Fcompleteu202Fmultiple projects at once.u202F
* Demonstrated agility and ability to change direction in response to fluctuating business needs.
* Experience handling confidential information and/or sensitive material, as well as managing the information with discretion and professionalism.u202Fu202F
* Proficiency with the Microsoft Office Suite, especially Outlook.u202F
* Able to safelyu202Flift upu202Fto 30lbs.u202Fu202F

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.u202F We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/oru202Fa reasonableu202Faccommodation due to a disability during the application or the recruiting process, please send a requestu202Fvia theu202FAccommodation request form.u202F