Job Description

We are seeking a dynamic professional to join a team of word processing and proofreading staff located in our Phoenix, Arizona service center. As a Proofreader/Document Processor, you will provide real-time assistance to clients in support of their time-sensitive project requests on your designated shift. You will work together with a team of individuals across multiple locations and shifts in an effort to provide the highest level of customer service and quality. This is a challenging and rewarding position within our organization, supporting a prestigious law firm.

* Proofread complex legal documents for proper firm style, consistency, spelling, syntax, punctuation and grammar using proper citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)
* Perform word-for-word reading of converted documents against originals to ensure accurate conversions
* Perform cross-reference checks and defined term checks
* Review tables of authorities as requested
* Check corrected proofs against markup to ensure all corrections were made accurately
* Check formatting for consistency and adherence to client specifications
* Use standard proofreading marks
* Create, edit and format legal documents to firm specifications using a variety of
software applications
* Convert, clean and format documents to/from different file formats
* Create charts, graphs, tables and spreadsheets as requested
* Create and/or edit Tables of Authorities and Table of Contents
* Perform data entry utilizing various software applications
* Transcribe analog or digital dictation files
* Restore/recover corrupted document files as necessary
* Complete all assigned jobs by deadline in an accurate and timely manner
* Follow established policies and procedures at all times
* Perform additional duties as assigned

Required Skills

* High school diploma or equivalent required; bachelor's degree preferred with 3+ years' experience in legal word processing or legal field
* Strong knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint required
* Experience and exposure in any of the legal word processing tasks below would be an added advantage; proofreading, Creating TOAs, TOCs, inserting automated cross references, converting PDFs to Word using a variety of software, applying Word styles using macros, troubleshooting problem documents including redlines and documents containing multiple numbering schemes, style separators, cross references, and other automated fields
* Ability to work through complex legal document markups and instructions in a timely and accurate manner
* Ability to prioritize various requests and deadlines simultaneously
* Strong written and verbal communication skills, including strong knowledge of the English language, including grammar, spelling and punctuation
* Proven ability to perform complex work in a timely manner and meet strict deadlines
* Exceptional attention to detail
* Ability to interact with client and team members in a professional and respectful manner at all times

Preferred Skills

* Familiarity with legal terminology and a variety of document formats used in legal work
* Knowledge of currently used legal writing styles and citation protocols (The Chicago Manual of Style, The Bluebook and the California Style Manual)

Monday through Friday - 11:00 AM to 7:30 PM