Job Description

Join Our Community of Food People!

The primary purpose of this position is to establish vendor numbers, deviations and allowances within the US Foodservice systems and operations, such that ongoing, high quality sales, purchases and services begins in compliance with contracted terms. Establish a standard setup for each vendor to ensure consistency and accuracy across markets and all internal systems. Ensure payments are processed to the vendor accurately and on time.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Collects and reviews all documents necessary to qualify, set-up in multiple systems, maintain, and control the usage and payment status for all Vendors requested by all buyers/sales.
* Performs audits of work completed by A/P personnel to evaluate the quality and accuracy of invoice processing and reconciliation. Audit will also include monitoring that company standards are being met. Supervisor is to be notified of any concerns.
* Monitor progress against expectations, hold team accountable, celebrate successes.
* Use CI tools and data to identify waste and drive process improvements.
* Act as a liaison between the vendor/customer, legal, and company associates requesting customer/vendor set-up or when any change is requested.
* Set-up, maintenance and data integrity of supplier and customer allowance/rebate deviations programs within CASIS (Customer & Supplier Incentive System).
* Monitoring daily AP activity to ensure that processing and reconciling of invoices are completed in a timely manner.
* Maintain SOX controls.
* Lead audit efforts for both internal and external auditors.
* Assist with system testing for upgrades and enhancements as needed. Responsible for assisting in the training of new employees on accounts payable processes and to monitor their progress.
* Maintains integrity of databases information to ensure accuracy.
* Gather, analyze, and input information into appropriate systems.
* Reporting of daily/weekly/monthly metrics.
* Subject matter expert for Vendor Service Coordinators.
* Special projects assigned by Supervisor.

RELATIONSHIPS

Internal: Other Departments at the National Servicing Center & Corporate Office, Finance & Procurement personnel at the local markets

External: Communicate directly with Vendors and Customers

QUALIFICATIONS

Education/Training: High school diploma or general education degree (GED) is required. Some post-high school national accredited coursework strongly preferred.

Associates/Bachelors Degree is preferred.

Related Experience:

* 3 or more years experience in an Accounts Payable Environment with a strong understanding of general accounting principles.

Knowledge/Skills/Abilities:

* Strong organizational skills
* Ability to effectively work on multiple tasks simultaneously and process work requirements within defined time periods.
* Must be able to work in team environment, yet work effectively across various departments and levels of the organization.
* Candidate must be highly motivated, self-starter who can work independently with minimal supervision.
* A high level of interpersonal and communications skills.
* Data entry skills are required.
* Basic Excel, Word and Outlook skills highly required
* Accounts payable experience highly recommended
* Research & analytical skills necessary to independently compile applicable data for the resolution of HPSM.
* Knowledge to review and understand disparity in program set-ups.
* Proven ability to develop strong working relationships with internal and external customers including Home Office and Divisional Market personal, as well as internal departments.
* Understanding the ramifications of tracking programs entered incorrectly.
* Intermediate or greater skills in Microsoft Excel required (VLOOKUPs, PivotTables, etc.).