Job Description

Job Summary
Senior Admin Assist-Record Keeping Administrator

Irving

Texas

United States

Job Description

Fluor, a Fortune 500 company, is one of the largest professional services firms, providing engineering, procurement, construction, project management and related services, on a global basis. Fluor is currently seeking a record-keeping administrator in our Law Department. This position will be located at the Dallas Headquarters office in Irving, Texas and will provide administrative support to the Paralegals and Billing Analyst within the Law Department.

Responsibilities for this position include the following:

Data entry and records management, with high level of efficiency and accuracy
Processing of invoices
Tracking and administering agreements with law firms and service providers

Working under direct supervision, responsibilities for this position may include:

Maintenance of corporate minute books and related files
Preparation of resolutions, officer certificates and meeting minutes
Physical and electronic filing of resolutions and related correspondence, agreements, documents and other corporate records
Filing of annual renewals and reports
Managing and updating director and officer information
Working with affiliates and service providers globally in the management of corporate enterprise records
Other duties as assigned

Basic Job Requirements

High School or equivalent
3-5 years of experience in professional office environment or combination of work experience and higher education
Good skills in Word and Excel, working knowledge of CSC Global is a plus
Experience in filing and data entry

Other Job Requirements

Ability to work with highly confidential data in discrete and responsible manner
Excellent attention to details and accuracy
Good follow-through
Ability to work on multiple tasks, prioritizing as needed
Good interpersonal and communication skills, both oral and written
Exceptional organizational skills, judgment and flexibility
Ability to work independently, as well as with others
Ability to follow instructions carefully
Excellent attendance and punctuality

Preferred Qualifications

Experience in legal support
Experience and working knowledge of Access, Concordance, CSC Global, Microsoft 365 Products (including Office, Teams, Excel and OneDrive) and SAP

Degree Required

No

Requisition Number

126833BR

Diverse Workforce

We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.