Postal Affairs Specialist* 2nd Shift
Posted on: 1 Feb 2021
Elk Grove Village, IL
Job Description
Candidates require working knowledge of United States Postal Services mailing regulations, proper use of all required USPS forms, the ability to and developing a good working relationship with the local USPS representatives that come on site to verify loads. This individual should have the ability to communicate effectively at all levels and will have exposure with our customers.
Required Skills
* Must have knowledge of mail services operations, policies, and procedures.
* Must have good computer skills with Word and Excel spreadsheet programs.
* Working knowledge of Postal DMM - Domestic Mail Manual.
* Must have working knowledge and understanding of Mail.Dat files.
* Uploads Mail.Dat files to USPS PostalOne system using Monticello.
* Prepares USPS forms including USPS Mail Summary reports, Postage Statements, and other postal forms as needed.
* Works closely with Accounting to acquire postal checks.
* Works closely with Sales, CSRs, and Scheduling to have knowledge of customer release and delivery dates of direct mail pieces.
* Responsible for reporting any problems related to meeting customer release date to Customer Service Manager.
* Responsible for the storage and retrieval of all mail pieces within the plant.
* Maintains USPS Job File Records per RRD and USPS Recordkeeping Policies.
* Acquires USPS Postal Permits for customers as necessary
* Orders USPS First Class Mail Trucks as necessary.
* Provides RRD Logistics with load plans.
* Review job bluelines for USPS mailing compliance per USPS DMM regulations.
* Acquires Co-Pal and Freight estimates from Logistics as necessary.
* Reports monthly Mail Quantities to Corporate.
* Coordinates USPS Postage Transfers between permits as necessary.
* Provides CSR's / sales with USPS Container Tracking Reports as necessary.
* Works with USPS to acquire Plant Load, Co-Pal, and Optional Procedure Authorizations as necessary
* Maintains a safe and clean work environment for all employees in the department.
* Other duties as assigned by Postal-Shipping-Receiving Mailing Database Coordinator and Customer Service Manager.
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The successful candidate will have 1 to 3 years of prior work experience involved with USPS postal regulations, forms, and procedures. They will be required to stay aware of any changes to postal regulations that occur in a timely manner. They must be capable of effectively communicating internally with production staff, management staff, sales staff, and externally with vendors including USPS employees and customers to promote a positive working relationship with our facility.
R.R. Donnelley
Chicago, IL
R.R. Donnelley & Sons Company, an integrated communications provider, enables organizations to create, manage, deliver, and optimize their multichannel marketing and business communications. It operates through Business Services and Marketing Solutions segments. The Business Services segment offers commercial printing products and branded materials, including manuals, publications, brochures, business cards, flyers, post cards, posters, and promotional items; and specialized transportation and distribution services.
It also provides customer billings, financial statements, healthcare communications, and insurance document statement printing services; distribution, shipping, healthcare, durable goods, promotional, and consumer product goods packaging labels; and packaging solutions, including rigid boxes and in-box print materials for clients in the consumer electronics, life sciences, cosmetics, and consumer packaged goods industries. In addition, this segment offers workflow design, assembly, configuration, kitting, and fulfillment services for clients in the consumer electronics, telecommunications, life sciences, cosmetics, education, and industrial industries.
Further, it provides invoices, order, and business forms that support the private and public sectors; and outsourcing services, such as creative services, research and analytics, financial management, and other services for legal providers, insurance, telecommunications, utilities, retail, and financial services companies. The Marketing Solutions segment offers direct marketing, such as audience segmentation, creative development, program testing, print production, postal optimization, and performance analytics for large-scale personalized direct mail programs; and in-store marketing, digital print, kitting, fulfillment, digital, and creative solutions and list services. It operates in the United States, Asia, Europe, and internationally. The company was founded in 1864 and is based in Chicago, Illinois.
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IndustryBusiness Services
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No. of Employees39,500
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Website
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Jobs Posted4448
