Job Description

Job Summary
Document & Data Management Clerk

Calvert

Alabama

United States

Job Description

Responsible for all aspects of document management and general administrative duties on an industrial construction project in Calvert, Alabama.

Tasks include, but are not limited to, the following:
Checking with contractors periodically to confirm current drawing revisions are utilized
Assisting in handling interfaces with reviewers of shop fabrication and erection drawings
Administering the Request for Information (RFI) process (including log, resolution coordination, and expediting)
Compiling as-built documents submitted by contractors
Record Meeting Minutes in a real-time setting, selective dictation
Prepare Meeting Minutes, gather/update requisite data in agenda
Publish Meeting Minutes, proofread and self-correct, issue for review and incorporate changes given as feedback, distribute to appropriate parties
Maintain current email distribution lists
Maintain & publish current project contact roster
Create, Manage & Post Schedules for meeting rooms & Phone Bridge call in s
Catalog drawing revisions and Contractor submittals
Inventory, order & stock office supplies
Support general office organization & function

This is an entry level position. This role works with direct supervision and completes well defined document management activities including verbal and written communication, and analytical tasks. This position will provide support for any role in Project Document & Data Management (PDDM) in an efficient manner while maintaining effective communication with Project Client, Engineering Subcontractors, internal taskforce members and field personnel. The position is clerical in nature however the individual will learn basic or partial work processes and will work with the process with a team.

Work closely with PDDM lead or the PDDM team to perform general technical and administrative tasks as assigned, performed with direct supervision to support and meet project goals
Responsible for scanning hard-copies, integrity data checking, receiving, loading documents in a timely manner and updates to data management system, formatting, issue status requirements of hard-copy and electronic documents
Assist with receiving and filing related documents in a timely manner, make accurate entries and updates in project databases such as a document management system
May create and organize hard copy backup materials, prepare reproduction orders, create electronic and hard-copy transmittals, prepare email notifications to internal and external customers
Network with project PDDM team to meet project goals and perform well defined duties
Develop an understanding of Fluor's DMS capabilities such as searching, basic data entry, new profile creation and bulkloading
Other duties as assigned

To be Considered Candidates:

Must be authorized to work in the country where the position is located and be able to interview on site.

Basic Job Requirements

No required education or directly related experience; some locations may have additional or different qualifications in order to comply with local requirements
Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
Job related technical knowledge necessary to complete the job
Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

- Mastery of Microsoft Office Suite (primarily Excel & Word)
- Excellent organizational skills
- Excellent typing skills
- Personable and flexible
- A quick study in new subject matter
- Capable of taking and incorporating corrective direction
- Ethical and results driven with firm commitment to quality

Preferred Qualifications

Must know how to use a scanner for both regular size and large prints
Computer literate and is comfortable with programs such as Word, Excel and Adobe
Problem solving and decision making skills
Ability to read and follow written and verbal instructions
Ability to adapt to change, to work under pressure and manage multiple tasks and priorities

Degree Required

No

Requisition Number

126759BR

Diverse Workforce

We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.