Job Description

CBRE is looking for a Project/PMO Analyst (Program Manager) to provide Project/PMO support for a large technolgy client in Sunnyvale, CA.

Our team supports backend office application development projects to support the Program Management team and provide visibility to key leadership on portfolio/project status, budget management, business value, risk/issues mgmt and other project management related items.

Primary Objectives
This role is responsible for supporting the Program Management Office (PMO) Program Manager on a variety of projects including project intake, demand management, business value mgmt, communication and budget mgmt. This person will work with program managers across the team to gather project status updates, build communication slides for project and portfolio status and other related communications.

The PMO provides advisory services for the team and this role will build templates to support the standardization of project management methodologies. Auditing project phases and artifacts as well as monitoring the project intake log is an important part of this role.

Key Responsibilities:

* Maintain and monitor project milestone views, project intake log, project artifacts and PMO communication site
* Organize content with content editors for monthly project status and business value updates.
* Document and follow up on important actions and decisions from meetings.
* Prepare necessary presentation materials for meetings.
* Ensure project artifacts are completed and approved between project phases.
* Develop procedure and template material for project mgmt. methodology.
* Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project.
* Facilitate meetings where appropriate and distribute minutes to all project team members.
* Document project risk and issue management.
* Create a PMO calendar for tracking key activities across project groups.
* Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May lead project teams and/or plan, and supervise assignments of lower level employees.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications

Bachelor degree in business or related field of study, Strong financial analysis skills is a plus.
Strong communication skills
3 to 5 years experience in a related field.
Exceptional verbal, written and presentation skills.
Competency in SmartSheets or similar project management software
Ability to work effectively both independently and as part of a team.
Advanced competency in Google Suite applications, primarily Slides & Sheets.
Knowledge in project management methodologies and SDLC lifecycle.
Ability to work on tight deadlines.
Ability to work cross functionally with other departments to achieve goals.
Client-focused, collaborative and a team player
Proven track record managing multiple tasks in a fast-paced environment.
PMP and/or CSM certification preferred.

EDUCATION and EXPERIENCE

Bachelor's degree (BA/BS) from 4-year college or university. Minimum four years of related experience. Prior Supervisory experience preferred.

CERTIFICATES and/or LICENSES

PgMP (Program Management Professional) or PMP (Project Management Professional) certifications preferred.

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE

Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Strong process skills, negotiating, decision-making and analytical skills are necessary. Demonstrated ability in project management processes, tools and techniques.

Ability to build and maintain effective professional/client relationships.

Intermediate skills with Microsoft Office Suite including MS Project.

SCOPE OF RESPONSIBILITY

Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting work unit and/or project deadlines. Errors in judgment may cause short-term impact to department.