Job Description

This position is responsible for providing comprehensive administrative support of the day to day responsibilities for the Senior Vice President, Global Quality. In addition, this role will work with the Quality PMO Lead to support management of our Quality project portfolio and department communications.

Individual must be able to maintain confidentiality, work independently, demonstrate good judgment, self-discipline and function effectively with minimal direction. The utmost professionalism is required for this position as well as excellent verbal, written and interpersonal communications skills.

* Proactively manage calendar for SVP. Keep a holistic view of the calendar to meet various targets throughout the year (e.g. PDP meetings, talent planning, travel, vacation time). Ensure the SVP is on time throughout daily schedule
* Responsible for domestic and international travel arrangements for Quality SVP, Brand Quality VP and COE VP
* Manage office supply orders for Quality SVP, Brand Quality VP and COE VP
* Manage all meeting details: confirm attendees, prepare conference room and A/V equipment, organize PowerPoint presentations and meeting handouts
* Ensure all PDP meetings are scheduled and completed on timely basis
* Organize logistics of meetings and dinners and assemble agendas and presentations for meetings
* Prepare communications such as town hall presentations and email announcements and manage updates to the department website (Quality Portal)
* Support management of our project portfolio by verifying project adherence to governance expectations and maintaining / running portfolio status reports
* Prepare/ edit power points/ documents/ memos when needed
* Flexible hours to stay as needed. Ability to work with ease and efficiency in high activity work environments

Qualifications
* Clear communicator. Exceptional ability to articulate intricate concepts in a clear and succinct manner to break down a complex process. Problem solving skills are essential
* Ability to work in a dynamic and complex environment
* Strong interpersonal skills in interacting with all levels within an organization; ability to influence others and leverage their strengths
* Excellent organization, presentation and writing skills
* Solid proficiency in Microsoft Office (Word, PowerPoint, Excel)
* Ability to proactively and effectively collaborate with internal cross-functional partners
* Familiarity with project management methodology or experience in implementing improvement projects a plus
* Must have ability to handle multiple projects and tasks with critical and accelerated time frames adapting to changing priorities
* Ability to manage highly confidential and urgent matters

Job: Quality Assurance - Supply Chain
Primary Location: US-NY-New York
Job Type: Standard
Schedule: Full-time
Shift: 1st (Day) Shift
Job Number: 2013482

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact USApplicantAccommodations@Estee.com.