HOA Administrator
Posted on: 18 Jan 2021
Miami, FL
Job Description
Job Description
Overview
The HOA Administrator is responsible for providing administrative support to the property management department. Basic administrative support by preparation of business letters, memos, standard operation forms and correspondence via fax, phone, email and courier. Responsible for tracking key information and processes in the Department as well as coordinating meetings.
Responsibilities
* Prepares and update tracking logs on a regular basis.
* Works with CPAs/Auditors to track and coordinate yearly requirements for all communities.
* Works with management vendors on the review and approval of architectural and screening applications.
* Coordinate department and community budgets to provide accurate information to various departments including closings and sales.
* Maintains departments paper and electronic file system.
* Prepares, coordinates and tracks document supplements required by the Division of Condominiums to be provided to buyers under contract within our condo properties.
* Maintain contract and log files, insurance binders, licenses etc. for property management vendors and their employees.
* Coordinates with US Postal Service on set up of mail delivery at all communities.
* Maintain vendor database to provide information to customers and other departments within Division.
* Liaison with subcontractor for any areas that need resolution and to exchange valuable information.
* Coordinates with vendors, managers and other departments in the preparation and submittal of funding requests and other payment demands required of the property management department.
* In addition to the above, each employee will be required to cross train for position(s) within the division organizational structure as may, from time to time, be required by the Division President.
Management reserves the right to change or add to the duties and responsibilities set forth herein at any time.
Qualifications
* Minimum Bachelor Degree required.
* 3 years office experience required.
* Computer literate with the ability to work in JD Edwards, Windows, Excel and Word
* Professionally perform multiple, detail-oriented tasks with simultaneous deadlines
* Good writing, organization and follow up skills.
* Possess strong work ethic, integrity and loyalty
* Team player with the ability to work well under pressure
Lennar
Miami, FL
The history of our Company is amazing. Lennar began in 1954, as F&R Builders, co-founded by Gene Fisher and Arnold Rosen. In 1956 Leonard Miller joined F&R by investing $10,000 and replacing Gene as Arnold’s partner. Through Leonard’s guidance and Arnold’s attention to construction, our hallmark traits of Quality, Value and Integrity were born.
In 1970 we became a public Company under the corporate banner of Lennar, a combination of Leonard and Arnold’s names. Through the years, Lennar has grown to a disciplined and spirited team of Associates who have fine-tuned the art of identifying and capturing opportunities to grow and become an even better Company.
The result is a long proven track record of strategically timed and impeccably executed expansions into new markets. As a result, Lennar now builds homes in some of the most desirable cities and states to live in all across America, and has now become one of the most respected homebuilders in the nation. Lennar Corporation, founded in 1954, is headquartered in Miami, Florida and is one of the nation’s leading builders of quality homes for all generations. Lennar builds affordable, move-up and retirement homes in Communities that cater to almost any lifestyle – such as urban, golf course, Active Adult or suburban Communities.
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IndustryHome and Garden
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No. of Employees11,626
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Website
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Jobs Posted1502
