Job Description

Job Description

The Executive Administrative Assistant provides secretarial support to an office, Organizational Units (OU), or department and types and formats a variety of material. This role also coordinates internal and external meetings, manages the appointments and schedules of staff in the unit, makes travel arrangements, and uses office equipment such as photocopiers, faxes and printers. This individual also performs basic maintenance. This is an individual contributor role that works under limited supervision, applying subject matter knowledge, and that requires capacity to understand specific needs or requirements to apply those skills and knowledge.

The Executive Administrative Assistant is responsible for performing complex, administrative duties utilizing advanced technical skills for designated individual and/or management team. Uses independent judgment on assignments that are often sensitive and highly confidential in nature.

Job Profile:

* Manage incoming and outgoing phone and email communications.

* Maintain various departmental database systems and lists.

* Create and enter data into spreadsheets including tracking of budgets.

* File, fax, open and distribute mail, order supplies, presentation materials and customer gifts.

* Create and handle presentations, complex reports, confidential correspondence and files.

* Interface with customers, vendors, agencies and maintain internal and external relationships.

* Coordinate meetings and travel arrangements, and maintain department calendar.

* Process purchase cards, expense reports and invoices.

* Administer programs, projects and or processes specific to the operating unit served, including working with and providing direction to project manager(s)/contractor(s).

* Scribe as required to document meeting minutes and action items.

* Work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges.

* The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

* Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

* Submit deal sheets in portal

* Prep and process settlement forms

EDUCATION:

* High school diploma or GED required.

* Some college preferred

EXPERIENCE:

* 2 or more years of experience in automated office environment required.

* Experience in coordinating projects.

* Intermediate knowledge of Microsoft Office applications.

* Excellent phone etiquette.

* Knowledge of multi-line phone systems.

* Bilingual skills a plus.

* AS400 or SAP work experience preferred.

* Excellent calendar management skills, including the coordination of complex executive meetings

* Experience assisting management with the creation of PowerPoint presentations

* Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook

* Experience scheduling travel arrangements and schedule for management

* Support experience in a professional services, sales or marketing environment

* Experience successfully creating and/or modifying processes

* Assist with preparation of presentation materials

* Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

Our Purpose and Growth Culture:
We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to whats possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors curious, empowered, inclusive and agile and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.