Job Description

Shell Polymers Monaca, Shell's new ethane cracker in Beaver county, will be a world-scale petrochemical facility that upgrades locally-produced ethane from Marcellus and Utica shale formations gas production to make polyethylene. As construction of the site progresses, the site is now growing to support Commissioning and Start-Up activities and prepare for full operation in the early 2020s.

What's the role -

The Administrative Assistant must be proactive in anticipation of work requirements, perform with minimal supervision, and be innovative and able to prioritize in an ever-changing environment.

The incumbent will proactively deliver dependable, quality, organizational, administrative, and office management services, ensuring efficiency and continuity of operations within a dynamic working environment.

Main responsibilities include but are not limited to:

Provide administrative support for the department leader – which includes:  managing calendar, travel arrangements, expense reporting, meeting arrangements and setup including Department Meetings, IT request needs; assist as needed in preparing presentations (PowerPoint) and spreadsheets and charts (Microsoft Excel) when requested; at time captures meeting minutes.
Providing proactive focal point responsibility for all general administrative matters,
Support line management with staff movements including office space, on boarding, computers, etc.
General office support including Document Control Coordination and Records Management/TRIM
List coordination – distribution lists, Site contact information and organization charts
Support Building needs as required – liaise with appropriate parties for building maintenance and support, copiers, supplies, etc.
Event management such as service anniversaries, retirements, group meetings and meals
Manage Department website
Order and management of department supplies and equipment
Improve workplace safety and participate in organization of Health, Safety, Security, and Environment (HSSE) events, including posting and attending and monthly meetings.
Be the first point of contact for department visitors and handle any arrangements for visitors from a wide variety of cultural backgrounds. Ensure the visitor signs in and is shown the safety video prior to meeting their host. Provide them with the proper Personal Protective Equipment (PPE) prior to going out into the plant.
Focal point for booking and managing conference rooms.
Manage required bulletin board postings.
Provide administrative support to LOD1 audit coordinator including scheduling meetings, taking notes, data entry into SONAR assurance database
Other administrative duties as assigned

Skills and Requirements

Must have legal authorization to work in the US on a full-time basis for anyone other than current employer
Minimum five (5) of related experience
Proven ability to interact and maintain relationships at all levels
Proven experience working with confidential and sensitive HSSE matters
Ability to manage and support multiple reporting and compliance deadlines
Ability to work independently, identify priorities and manage workload
SharePoint and database/spreadsheet experience
Ability to handle confidential and sensitive information in an appropriate manner
Ability to work independently and proactively without close supervision, while managing changing priorities
Ability to multi-task and handle high workloads comfortably

Company description:  

Shell is a global group of energy and petrochemical companies with about 84,000 employees across more than 70 countries. We aim to meet the world’s growing need for more and cleaner energy solutions in ways that are economically, environmentally and socially responsible.  We have expertise in exploration, production, refining and marketing of oil and natural gas, and the manufacturing and marketing of chemicals. 

As a global energy company operating in a challenging world, we set high standards of performance and ethical behaviors. We are judged by how we act and how we live up to our core values of honesty, integrity and respect for people. Our Business Principles are based on these. They promote trust, openness, teamwork and professionalism, as well as pride in what we do and how we conduct business.

Building on our core values, we aspire to sustain a diverse and inclusive culture where everyone feels respected and valued, from our employees to our customers and partners. A diverse workforce and an inclusive work environment are vital to our success, leading to greater innovation and better energy solutions. 

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.