Job Description

Where You Will Work:

The University Corporation for Atmospheric Research (UCAR) manages the National Center for Atmospheric Research (NCAR) and various UCAR Cooperative Programs (UCP) – all in service of advancing knowledge, providing community-based resources, and building human capacity in atmospheric and related sciences.

In the Office of Government Relations, we bring science to bear on the policy and legislative issues of the day, focusing on key investment priorities critical to our nation and planet, and advocating for the role of science in formulating weather, water, climate, space weather, and associated Earth system research policies. 

We serve the atmospheric and Earth system science community by:

highlighting the value and implications of our science for policy and legislative issues;

identifying and advocating for research priorities critical to our nation and planet;

acting as a neutral, fact-based voice on Earth system research policies;

helping scientists effectively engage in the policy process; and

building consensus for initiatives that enhance the community's success and standing in Washington.

What You Will Do:

The Administrative Assistant III reports to the Director of Government Relations & External Affairs in the UCAR President’s Office and will provide professional level administrative support for Government Relations, Business Development, and External Engagement staff.

Responsibilities:

General Administrative Support

Maintains calendar for Director of Government Relations.
Identifies purchasing needs, places orders, and completes purchases as needed for Government Relations group
Supports external communication efforts by maintaining mailing lists, coordinating communications, updating websites, etc.
Coordinates travel and assists with expense reports for Government Relations group

Internal Coordination

Collaborates with representatives from NCAR directorate and UCP directorate to coordinate all trade show exhibit efforts, e.g. AGU, AMS, etc.
Supports the integration of intra-organizational partnerships in support of government relations, business development, annual meeting/exhibit/trade show participation, and diversity and inclusion initiatives.

Serves as an administrative liaison for horizontal integration across business development, government relations, and university relations efforts.
Supports efforts to increase collaboration between UCAR/NCAR/UCP in the areas of business development, government relations, university relations.

Reporting, Database & Website Maintenance

Works in Government Relations CRM system (Quorum)
Monitors Government Relations budgets by running monthly reports in UCAR financial and accounting software, and reviewing results with the Director of Government Relations.
Maintains Government Relations websites.  This includes updating existing content and creating and developing new content, with the use of web site management tools.

Project/Event Management

Coordinates logistics for VIP visits, onsite and offsite meetings, briefings, special presentations by Gov’t Relations staff.
Plans, organizes, and implements special projects as needed.

Other Duties

May be asked to collaborate with other President’s Office administrative staff on large projects.
May be asked to provide backup coverage for other President’s Office administrative staff as required.

What You Need:

Education and Years of Experience

High school diploma or equivalent; and a minimum of four years relevant experience; or a combination of education and experience.

Knowledge, Skills, and Abilities

Strong business writing skills both for correspondence and developing/editing/proofing documents.
Experience working collaboratively with diverse groups of stakeholders from the public and private sectors.
Demonstrated experience working effectively with a diverse staff to accomplish goals.
Strong interpersonal skills, ability to work as part of a team.
Strong skills in word processing, spreadsheets, database, and presentation software.
Experience planning travel, meetings, and managing projects
Highly organized and strong attention to detail.
Ability to work effectively under tight deadlines.
Ability to use discretion in handling confidential information

Desired:

Experience working with Drupal or other similar website platforms.
Experience with cloud-based procurement software.
Experience using CRM systems such as Salesforce, Quorum, etc.
Knowledge of science communication techniques applied to public outreach and internal engagement activities.

Applicant Notes:

A cover letter is required.
Pre-employment screenings are conducted in conjunction with an offer for employment into risk-based positions. This screening may involve verifying or reviewing any of the following relevant information: restricted parties screening, employment verification, education verification, reference checks, verification of professional licenses, certifications, and Motor Vehicle Records. Risk-based positions require pre-employment screening, a criminal background check, and Sex Offender Registry screening (for positions working with vulnerable populations). UCAR complies with the Fair Credit Reporting Act (FCRA).
Please note that while the position description details both minimum requirements as well as desired skills and experience, we want to remind applicants that you do not need to have all the desired skills and experience to be considered for this role. If you have the passion for the work along with experience in a related field, you are encouraged to apply. We can provide on-the-job training for the rest.
For more information about our commitment to diversity, equity, and inclusion, here is the link to the Office of Diversity, Equity & Inclusion Strategic Plan and to the ODEI landing page.