Job Description

Description:

Job Title: Administration D

Job Code: CS20210402-56176

Job Location: Rochester, NY

Job Description:

L3Harris Corporation is seeking an Administrative Assistant to perform administrative and staff support duties to support the CS Facilities Department. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal customers. They must be meticulous at task management and execution excellence. Must have a focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and has the ability to interact with all levels of management.

* The Administrative Assistant will provide direct support to all CS sites.
* General administrative tasks to include, but not limited to:
* Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms.
* Create/manage Excel spreadsheets, PowerPoint presentations, reports and action item logs.
* Accurately document meetings and publish meeting minutes.
* Answer a phone calls, screen and route calls, and assist callers with inquiries.
* Coordinate and track workspace assignments- ensure spaces are prepared for office moves and new hires.
* Arrange travel itineraries and assist with timely submission of expense reports.
* Manage office supply inventory and process office supply orders.
* Process Purchase Orders for equipment assets and contingent labor.
* Monitor timecard activities and ensure timely completion.
* Maintain the organizational chart for the department.
* Proper handling of classified documentation and assets per security requirements.
* Perform other tasks and assignments as needed.
* Monitor work order line, process and track all work orders.
* Order supplies need to support department /buildings.
* Sort company mail as received from USPS and process all interplant mail.
* Contact person for Waste Management/ Pest Control and Janitorial supplies.

Basic Qualifications:

* Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Qualifications:

* Highly Proficient with Microsoft office suite of tools including Power Point, Word, Excel and Outlook.
* Exceptional customer service orientation with excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
* Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
* Must be flexible in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
* Must be able to effectively handle multiple simultaneous projects.
* Must be willing to work some occasional extended hours as needed.
* Capable of learning software such as Microsoft SharePoint, Staffing/Workforce Management tool, and Knowledge Transfer/Mentoring tool to a user level.
* Must be able to work on-site in Rochester, NY